Prior To First Meeting

Principal investigator

• Coordinate Working Group dates with ACEAS staff
• Provide an abstract, including an overview of the project and its intended results, for inclusion on the ACEAS website. Or, you may indicate the proposal abstract version is sufficient for web posting. The public summary should include a simple title, the motivation for the project, its relevance for the public, and, if available, a couple of photographs.
• Ensure your requirements are communicated to ACEAS staff.
• Establish wiki site with ACEAS staff (ACEAS staff will invite group members to the site in the first instance, but then it is yours to manage).
• Ensure each group member signs the code of ethics and sends the completed form to the ACEAS office (scanned and emailed is optimal)

Group members

• Make sure you sign the ethics form and send to ACEAS office (as above)
• When invited, introduce yourself to the wiki. If you have problems do not hesitate to contact This e-mail address is being protected from spambots. You need JavaScript enabled to view it for assistance.
• Make your travel bookings for the workshop using on-line booking procedure
• Gather and compile data and start using your wiki.
• the ACEAS data synthesis manager will contact the person identified as the data manager for the Working Group or Workshop to prepare for computing needs and establish collaborative online tools.

During and after Working Group Meetings

• Work hard, collaborate, respect different opinions, and abide by the ACEAS Code of Ethics.
• Prepare a short report of your activities and outcomes within two weeks following each Working Group meeting!! This will be posted on the web and  used further to advertise your work.
• Make sure we have a photo of the working group in action for the web and other purposes.
• keep yourself posted of activities through the wiki and other means as determined by your group.

Following Project Completion

• Provide your "exit summary" upon project completion using the format provided.
• Continue to report products to ACEAS as they are published. Products of interest include journal articles, book chapters, data sets, websites, presentations, proposals written and submitted as a result of the activity, workshops and meetings that occur as a result of the activity, and publicity in the popular press.
• Acknowledge ACEAS’ contribution to research in publications and reports using one of the suggested acknowledgement formats.
• Register project data. ACEAS is committed to making the data and materials derived from project activities available to the broader scientific community (as stated in the ACEAS Data and Information Policy).